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FINAL REPORT LEADER CHECK - Living Rural Areas

Information for you who want to finalize to receive your leader check paid within the umbrella project Living Rural Areas. The following will need to be specified in the report:

  1. Cost summary
  2. Volunteer time (if you have had volunteer working hours in the project)
  3. Final report

Here each point is described in more detail:

Cost summary

  • In the cost summary, you fill in expenses and any income and attach supporting documents.
  • If you have had income, you must submit extracts from the accounting showing how large the income has been.
  • What should be stated on an invoice?
    o That the invoice belongs to the project, is addressed to the grant recipient/project owner. An invoice can be issued to someone other than the grant recipient, but then you need to show that the project has paid it.
    o Clear specification of what the cost refers to, for example quantity, unit price, work performed. If the invoice refers to a delivery note, you also need to submit a copy of it.
    o Payment recipient.
    o Invoice number.
    o Invoice date.
    o Total amount (excluding and including VAT).
    o Submit invoice copies and ensure that all text is visible on the copies. Ask yourself whether it is clear how the invoice or receipt relates to the project; otherwise, write an explanation for clarity.
  • What should be stated in the payment proof?
    (The payment proof is obtained from the bank and shown for each individual payment)

    • Your bank.
    • Your/Project owner's details.
    • Recipient's account number/bank giro number.
    • Date of the transaction.
    • Amount
    • OCR number/message/transaction reference that can be linked to the invoice.
    • That the payment has a bookkeeping date.
    • Print date for the payment proof and that the payment proof is printed at least one day after the payment has been made.
    • If a person has made a private expense that the project has reimbursed the person for, it is sufficient to attach payment proof of the transaction from the project to the person.
  • Other supporting documents
    • Expenses for travel
      • If the project has budgeted travel costs, 40 SEK per mile, a travel log must be attached as supporting documentation. You can find the travel log in the Swedish Board of Agriculture's web shop:
        https://webbutiken.jordbruksverket.se/sv/artiklar/sp149.html
      • If travel costs are invoiced, you must report the invoiced amount.
    • Expenses for lunch and dinner
      • If you report such expenses, you must report 100 SEK excluding VAT and 112 SEK including VAT per lunch or dinner and person. You must attach participant lists with dates, names, and purpose/motivation for the expenses and report details about the number of participants. You must also verify the expenses with an invoice or receipt, as well as payment proof.
    • Expenses for coffee breaks
      • If you report such expenses, you must report your actual expenses, but no more than 60 SEK excluding VAT and 67 SEK including VAT per coffee break. You must attach participant lists with dates, names, and purpose/motivation for the expenses and report details about the number of participants. You must also verify the expenses with an invoice or receipt, as well as payment proof.
    • Let it be clear that it is a leader project
      • Use logos on information and communication materials. If you produce any form of information within the project, you must display our logo as well as the EU logo for co-financing in the material. You can find the logos on our website: https://astridlindgrenshembygd.se/blanketter-och-logotyper/
        The logos must be clearly visible in a prominent place, and if there are other logos, the EU logo must be at least the same size, in height or width, as the largest of these logos. Inform about the project on your website and on social media pages. If you, as a grant recipient, have a website and social media, you should have a short description of the project there, including its purpose and results, and include our logo and the EU logo for co-financing. The logos must be clearly visible in a prominent place, and if there are other logos, the EU logo must be at least the same size, in height or width, as the largest of these logos.
        The information must remain until you have received the final payment for the project.
    • Used equipment
      • It is possible to apply for support for used equipment if:
        • You attach a certificate with your payment application where the previous owner of the equipment certifies that the equipment or material was not purchased with public funds. You can find the certificate in the Swedish Board of Agriculture's web shop: https://webbutiken.jordbruksverket.se/sv/artiklar/sp1410.html
        • The price for the used equipment or the used material does not exceed the market value.
        • The price for the used equipment or the used material is lower than the cost of equivalent new equipment or new material.
        • The equipment or material has the technical characteristics needed for the intervention.

Volunteer working hours

  • Volunteer work is labor contributions that the project does not pay for but that create benefits for the project. If you have had volunteer working hours, you must fill it in the form.

Final report

  • The final report is filled out as an evaluation of your project.
  • Remember to look at how you have written your goals in the actual application when you in your final report respond whether you have achieved them.

Contact person for this umbrella project is:

Kristin Allmandinger, kristin.allmandinger@alhembygd.se

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